About the Job
We’re Echidna Giving, a vibrant, international team united in our mission to transform girls' education worldwide. We’re excited to find TWO Grants Services Associates who will play a crucial role in helping us make an impact by managing grants, supporting our grantees, analyzing data, honing our processes, improving our systems, and ensuring everything runs smoothly.
Are you passionate about supporting grantees and helping them to succeed? Do you thrive on building strong relationships and solving challenges to deliver value within a team? Do you get satisfaction from organizing and making sense of data? Do you like making processes and systems work seamlessly and efficiently? If so, read on. We’d love to hear from you!
About Us
At Echidna Giving, our mission is clear: getting more girls into better schools to create brighter futures. We believe investing in girls' education transforms lives and communities, making the world more equitable. As a leading private funder in international education, we're in a phase of exciting growth, expanding our annual grant budget from $50M to $200M over the next 5-7 years. (Learn more at www.echidnagiving.org)
Join our dynamic team of thirteen, and help us shape the future of girls' education. We take pride in our principles, teamwork, relationships, and ability to move quickly.
About the Role
We’re on the lookout for TWO dynamic Grants Services Associates to join our global team. Reporting to the Grants Services Manager, you'll play a key role in grants administration, database design and management, and provide technical support. You’ll work closely with program staff and our grantees around the globe. Enjoy the flexibility of a hybrid role with 2-3 days in our San Francisco office and the rest remotely.
What you’ll get to do
Grant Administration (50%)
- Champion grantee needs by adopting a grantee-centered approach and ensuring their success
- Dive into grant submissions, verifying completeness and accuracy, flagging any issues or concerns, and identify the best fund partners or channels for each grant
- Be the go-to expert for technical, operational, and compliance support, working closely with the primary program officer
- Oversee all post-award activities, from managing amendments and tracking reports to initiating payments
- Ensure proposals, reports, and budgets meet our fund partners' compliance standards
- Process grants efficiently and manage agreements and payments in collaboration with our fund partners
- Keep our grant database up-to-date with precise, timely data
- Create and improve grants administration resources to boost team communication and efficiency especially as we scale our grantmaking
- Co-facilitate New Grantee Orientations, setting the stage for successful partnerships
Data & Database Management (30%)
- Spot and bridge data gaps with precision, ensuring top-notch quality control
- Offer hands-on education and/or technical support to staff and grantees, keeping our grant database and grantmaking process running smoothly
- Dive into grant data to generate insightful reports for program and grants teams, as well as leadership
- Play a key role in visioning and driving enhancements in our grantmaking process and grants database
- Support design updates, monitor and propose modifications, and routine upkeep for our grant database system
Administrative & Logistical Support (20%)
- Manage shared inboxes with efficiency, ensuring timely responses and support
- Streamline processes to keep things efficient and agile, avoiding unnecessary bureaucracy
- Document and organize procedures to ensure consistent results
- Play a key role in training and supporting staff on grants administration and database best practices
- Offer essential administrative support to keep everything running smoothly
- Dive into special projects that drive innovation and impact
- Support preparation of board and leadership materials related to grantmaking, including compiling data, summaries, and timelines, and coordinating inputs across program and grant teams
What we’re looking for
- 3+ Years Relevant Experience: This role is well-suited for someone who has already built a strong foundation in grants administration and is ready to take on increasing ownership and complexity. If you've dabbled internationally, even better!
- Client Service Oriented: Your knack for problem-solving and client service makes you a go-to resource for all things grants
- Database Experienced: You love databases and thinking about how systems can be efficient and effective and you’re comfortable designing and testing new workflows in a database
- Tech Savvy: Ideally you’re proficient in G-suite and a communications pro, with a knack for quickly mastering new tech systems
- Organizational Whiz: You excel at juggling multiple tasks for multiple people while bringing top-notch attention to detail to every project
- Global Team Player: You work seamlessly across time zones, flexibly adjusting your hours to connect effortlessly with overseas colleagues
- Ready for Domestic and International Travel: You are willing and able to pack a back and hit the road approximately 10% of the time to participate in staff gatherings, conferences, or other meetings etc.
- Flexible & Fun: You bring flexibility, a sense of humor, and maturity to every challenge and opportunity
- Growth-Mindset: You have a proactive mindset to taking on challenges and solving problems and welcome feedback to inform iteration
- Independent Operator: You’re comfortable owning workstreams end-to-end, prioritizing independently, and exercising sound judgment in a fast-moving environment, while knowing when to flag risks or escalate decisions
- Passionate Advocate: Your excitement for Echidna Giving’s mission drives you to support our impact while working collaboratively with our team and behind the scenes to achieve shared goals
- San Francisco Office Ready: Ability to work from our San Francisco office a few days a week along with the rest of the San Francisco team
- Bonus Points:
- International grants administration
- SmartSimple Database proficiency
Compensation & Benefits
- Competitive Salary with 401(k) match
- Medical/Dental/Vision coverage
- Up to $5,000 annually for professional development
- Charitable giving allowance with a match
- Generous Time Off
- Paid volunteer leave annually and sabbatical perks after 6 years
- 12 weeks of paid parental leave, plus a 2-week reentry support period
- Monthly phone/internet reimbursement up to a cap
Ready to Apply?
If you’re excited about making an impact at Echidna Giving, upload your resume and answer a few brief applications at this link.
Please note that the recruiter for this role is external to Echidna Giving. We know that hiring scams are common, so if you need to validate the hiring process, you can reach out to hiring@echidnagiving.org, using the subject line: Grant Services Associate. Unfortunately we cannot respond to individual candidate questions at this email beyond validating the process.
Echidna Giving is an equal-opportunity employer and prides itself on embracing diversity in every hiring process step
