Collaborating with various faculty and staff members and reporting to the Elementary School Principal and the Early Childhood Program Principal, the position is responsible for projects including:
Program Management
- Managing the day-to-day operations of the Elementary School & Early Childhood Program, as an extension of the Principal’s decision-making responsibilities
- Using discretion, making decisions, and monitoring the budgets for various ES & ECP school programs, events and initiatives
- Identify opportunities for process improvements in existing systems and workflow. Especially those tied to enhancing communication, consistency, and student/family experience
- Create and maintain clear processes, timelines, and shared systems to ensure smooth executive of programs and events
- Acting as a liaison between parents and the School in helping manage relationships and sensitive situations
- Coordinating and serving as project manager for school programs/events including but not limited to: Milestones, Smilestones, Field Trips, Special Events, Celebrations, Conferences, Report Cards,
- Extracurricular Activities Eligibility, School Communication, Parent & Student Orientation
- Serving as ES/ECP School representative for cross-divisional teams, including Operations, School Safety, and PTO
Faculty Management
- Assigning Elementary School teachers carpool positions and duties
- Collaborate with principals and division counterparts to create and align faculty teaching assignments
- Training new staff in Elementary School policies and procedures
- Overseeing time and attendance for division staff including approving and tracking of paid/unpaid leave
- Collaborating with the Principal, Human Resources, and Operations department to develop best practices for ECP & ES School Program
Student Management & Discipline
- Interacting directly with students on daily basis
- Creating and maintaining class lists for all Elementary classes via school-wide platform
- Record keeping for student discipline and dress code issues, with parent notification
- Serving as point-of-contact for student communication during the school day
Trip Management
- Designing, implementing, and executing all logistics for field trips (including overnights)
- Developing and controlling deadlines, budgets, and activities for all trips
- Managing all work processes and communications with vendors, collaborators, faculty, parents, and students.
- Supervising and attending specified field trips, including some overnights.
- Assessing program performance to maximize ROI
General Office Management
- Overseeing part-time ES & ECP School admin and/or volunteers
- Managing program supplies and resources (Ordering and distributing textbooks and supplies for ES & ECP, copy machine maintenance, creation and distribution of forms as needed, and word processing)
- Serving as division level system administrator for various internal software platforms
- Maintaining files and records for ES & ECP School
- Providing administrative support for the ES & ECP School Principals as directed (including scheduling teacher observations and evaluations, writing letters, parent communication, faxing, and word processing
- Scheduling meetings for ES and ECP Principals as needed
- Troubleshooting problems whenever necessary
- Other duties as required
Skills:
- Must be able to exercise sound judgement and act with discretion
- Strong interpersonal skills such as friendliness, tact, patience, confidentiality, and the ability to engender trust
- Ability to prioritize, multi-task and switch gears quickly
- Adherence to deadlines while remaining flexible for last-minute items
- Ability to effectively present information and respond to questions from various groups
- Adept in conducting and collecting confidential research, analyzing data, reaching valid conclusions, making recommendations and proposing plans of action
- Proactive in asking questions and following up
- Conscientious about professional demeanor and appearance
- Quick at responding to emails, tasks assigned, etc.
Education & Other Requirements
- Education: Minimum college degree required
- Experience: Minimum of three years’ relevant experience (Executive Assistant, Administrative or Project Management experience preferred)
- Proficient in Microsoft Office tools (Outlook/Word/Excel/PowerPoint/Publisher)
- Experience with Veracross (or similar student records management platform) is a plus
- Capability to learn new software platforms quickly
Physical Requirements: The employee must be able to:
- Bend, crouch, walk through the school, and move from standing to sitting on the floor and back.
- Use hands and fingers to reach, grab, write, handle, feel & control objects
- See, talk and hear
- Lift and carry objects including children up to 40 lbs. (in case of emergency)
- Lightly clean and maintain equipment in the office
- Work in a busy and occasionally noisy environment
About the Position:
- FLSA: Exempt, Salaried, Full-time, 12-month
- Workdays: Monday – Friday, School Office Hours, Occasional Evenings
- Physical Requirements: Routine physical activities required to fulfill job responsibilities
- Salary: Commensurate with experience
Benefits include:
Medical, Dental & Vision Insurance, Flexible Spending Accounts, Matching Retirement Program, Paid Holidays and Paid Time Off, Free Meals Onsite, Paid Professional Development and much more.
To learn more, please visit us at www.epsteinatlanta.org or apply directly at https://epsteinatlanta.wufoo.com/forms/application-for-employment/
The Epstein School provides equal employment opportunities to all individuals and applicants regardless of race, color, religion, national origin, gender, sexual-orientation, pregnancy, childbirth or related medical conditions, age, disability or handicap, citizenship status, veteran or service member status, genetic information; gender identity or gender expression, or any other category protected by federal, state, or local law. Equal employment opportunities refer to all terms and conditions of employment including hiring, placement, advancement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
About Us:
The Epstein School is a Jewish Independent School (Preschool through Grade 8) located in Sandy Springs, GA. We engage hearts and minds, empowering students with the knowledge and skills to reach their highest potential and confidently meet the challenges of their time.
