Grants Management Specialist

Organization Overview 

Voices for Georgia’s Children (Voices) is the leading comprehensive child policy and advocacy organization in the state. Voices is an independent, non-partisan, information hub and coalition builder. We promote pragmatic policies that recognize children’s needs are interconnected and best met holistically. Voices champions the “whole child” approach and is leading a movement of public and private stakeholders to advance systemic change on behalf of Georgia’s children.

We achieve our influence through advocacy with elected and appointed officials and through extensive collaboration and engagement of local, state, and national organizations. We partner with academic and community organizations with deep knowledge of key children’s issues to ensure a research-base to our policy agenda. We convene leadership teams of organizations with common objectives for collective advocacy; and we engage and educate a broad network of individuals and organizations to encourage a community culture that gives priority to children. Through traditional and social media, we educate and encourage the larger community to support the needs of children.

Job Summary 

The Grants Management Specialist (GMS) role is responsible for managing the full lifecycle of a large portfolio of restricted grants. The GMS will work closely with Program Specialists, Policy Analysts, Contract Management Specialist, Managers, and Directors to ensure the smooth administration of grants from pre-award to closeout. The GMS will ensure compliance with grant agreements, including programmatic and financial reporting.

Job Responsibilities 

1. Manage the full lifecycle of a large portfolio of restricted grants
2. Work with the programmatic team to develop budgets to support the scope of work in grant proposals.
3. Manage the proposal submission process and the associated attachments to the proposal.
4. Conduct grant intake meetings to ensure clear plan for deliverable and compliance.
5. Manage allocations of allowable expenses to restricted grants.
6. Routinely monitor and report on grant spending against budgeted line items for both external submission and internal financial analysis.
7. Lead discussions on programmatic budgets and grant spend down analyses with recommendations on modifications to the budget or spending plan, as needed.
8. Manage the creation and submission of invoices to funders.
9. Lead reporting cycles through timely and consistent communication with program, data, and finance teams. Prepare report templates, monitor completion statuses, send reminders as needed, and review, compile and submit final reports for timely submission.
10. Provide financial reporting for grant closeouts.
11. Update and maintain grants management database.

2. Other duties as assigned

Education 

Bachelor’s degree in management, business, accounting, or a similar field is required. High quality, relevant experience may substitute for some of the educational requirement.

Qualifications 

• Minimum three years of experience managing the full lifecycle of restricted grants from pre-award to closeout, preferably in a non-profit setting.
• Advanced knowledge of Microsoft Office Suite, especially Excel. Experience using Adobe Acrobat to edit forms and documents.
• Proficiency in CRMs, preferably EveryAction and/or Salesforce.
• Proficiency in understanding and analyzing organizational and grant budgets.
• Proficiency in QuickBooks Online or similar accounting application is a plus.
• Ability to communicate effectively and collegially, both verbally and in writing.

Desired Skills and Attributes 

• Attention to detail and deadlines, strong organizational skills, and an ability to manage and complete multiple tasks.
• Proactive and with strong focus on internal support to team members.
• Ability to maintain confidentiality.
• Willingness to demonstrate flexibility to meet the needs of the organization.

Location 

This is a hybrid position that requires periodically working from the office. Applicant must be a resident of the state of Georgia. Reliable transportation is required.

Travel 

None

Benefits 

Voices has a flexible and supportive work culture that encourages work/life balance. The following benefits are available:

• Generous coverage of employee’s premiums for medical, dental, vision, life, STD/LTD insurances paid by Voices.
• Generous paid vacation, sick/wellness, and holiday leave.
• Competitive match to 401K retirement contributions.
• Professional development and technology allowances.