- Special Events Coordinator Reports To: Special Events Manager Status: Full-Time Location: Remote, with occasional in-person meetings as needed Salary Range: $50,000-$65,000, annually commiserate with experience and location About the T.J. Martell Foundation The T.J. Martell Foundation is the music industry’s most passionate and enduring ally in the fight against cancer. Founded 50 years ago from a father’s promise to his son, we’ve raised over $280 million to fund groundbreaking, early-stage cancer research at top institutions nationwide. Our work is powered by the generosity of artists, executives, and fans who believe music can do more than entertain it can heal, empower, and inspire. Learn more at www.tjmartell.org. Position Summary The Special Events Coordinator is a detail-oriented and proactive team member who supports the planning and execution of the Foundation’s fundraising and community events. Working closely with the Special Events Manager, this role assists with event logistics, data management, and stakeholder communications to ensure each event is successful. The ideal candidate is a highly organized, collaborative professional who is passionate about our mission and eager to grow their career in event management. Key Responsibilities Event Coordination & Logistics Support the Special Events Manager in planning and executing a diverse portfolio of fundraising events.
- Assist with event logistics, including venue research, catering coordination, and audiovisual arrangements.
- Help create and maintain event timelines, production schedules, and run-of-show documents.
- Provide on-site support during events, assisting with setup, registration, and breakdown.
- Assist with post-event follow-up, including thank-you letters and sponsor recognition.
- Data Management & Reporting Maintain accurate and up-to-date donor and event data in Salesforce, including contact information, donations, and attendance.
- Pull reports from Salesforce, GiveSmart, and GoFundMe Pro as requested by the Special Events Manager.
- Assist with tracking event budgets, processing invoices, and reconciling expenses.
- Help gather data for post-event analysis and reporting on key performance indicators (KPIs).
- Stakeholder & Vendor Communication Assist with communications to event attendees, sponsors, and vendors.
- Help coordinate sponsor benefit fulfillment and recognition.
- Support the Special Events Manager in managing relationships with external vendors.
- Prepare materials for event committee meetings and assist with taking and distributing minutes.
- Marketing & Volunteer Support Support the creation of event collateral, including invitations, programs, and signage.
- Assist with event-related content for the Foundation’s website and social media channels.
- Help coordinate event volunteers, including recruitment, communication, and on-site guidance.
- Qualifications Associate’s degree and 1-3 years of experience in event coordination, administration, or a related role, preferably within a nonprofit organization.
- Exceptional organizational skills and a high level of attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and Google Workspace. Experience with Salesforce and/or GiveSmart is a plus.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
- A collaborative team player with a positive attitude and a strong work ethic.
- Flexibility to work evenings and weekends as required for events.
- Ideal Candidates Might Be An administrative professional or executive assistant looking to specialize in event management.
- A highly organized individual who enjoys supporting a team and bringing events to life.
- A proactive problem-solver who is eager to learn and grow in a mission-driven organization.
- Someone passionate about our cause and excited to contribute to the Foundation’s success.
- Employee Benefits Time off That Respects Your Life 2 weeks of paid vacation starting on day one
- 9 paid holidays annually (schedule shared each December)
- 3 personal days to use when life demands flexibility
- Bereavement leave and jury duty coverage
- Health and Wellness Support Employer contributions to medical, dental, and vision insurance
- Short- and long-term disability coverage
- Workers' compensation and unemployment insurance provided
How to Apply Please email your resume and a short cover letter outlining your interest and qualifications to Laura Sliker at careers@tjmartell.org. Use the subject line: Special Events Coordinator – [Your Name]. Applications will be reviewed on a rolling basis. T.J. Martell Foundation is an equal opportunity employer. We welcome applicants of all backgrounds and encourage those with diverse perspectives to join our mission. [updated 02.04.2026]
